Corporate letter

Corporate letter

 

Professional Language Learning
1 Avenida Bonampak
Malecón Américas Business Center
Cancún, Quintana Roo, México
Tel: +52 (998) 555-1234
Email: info@professionallanguagelearning.edu.mx

 

Cancun, Quintana Roo, the 5^th of May 2025

 

Mrs. Miriam Rodríguez
Operations Submanager
Surburbia Labna
1 Labna Avenue

 

Dear Mrs. Rodríguez,

Greetings from Professional Language Learning in Cancún.

 

We are pleased to introduce our language training services, renowned for high-quality private, face-to-face lessons tailored to professionals, students, and international clients. Under the direction of Teacher Elmer Santana, we specialise in personalised instruction that ensures effective communication in English, French, and Spanish.

 

Located at the Malecon Américas Business Center, our school offers a convenient and professional environment for learning. Each course is designed with clear objectives and flexible schedules to meet the specific needs of our learners.

 

We are currently expanding our network of academic and corporate partners and would be honored to explore collaboration opportunities with your organization. Whether for employee training, academic exchange, or international program support, we are ready to provide custom solutions with measurable results.

 

It would be a pleasure to contact us to arrange a meeting or receive more information about our services. We look forward to the possibility of working together.

 

Sincerely,

 

Master Elmer Santana

Director of Professional Language Learning

 

A corporate letter is a formal written communication used by a company or organization to convey official information to internal or external stakeholders. It follows a professional tone and structure, and it serves various business purposes such as making requests, responding to inquiries, issuing invitations, confirming agreements, or handling complaints. Corporate letters help maintain transparency, build professional relationships, and ensure clear documentation of communication.

Key Body Information in a Corporate Letter

 

1. Opening Statement / Purpose: Clearly state the reason for writing. This sets the context for the rest of the letter  - “We are pleased to introduce our language training services…” This sentence introduces the sender's services and sets a positive, professional tone.

2. Background / Context: Provide any necessary details or background information the recipient needs to understand the situation or request. - “…renowned for high-quality private, face-to-face lessons tailored to professionals, students, and international clients… Under the direction of Teacher Elmer Santana…” It provides credibility and context by describing the service, target audience, and leadership.

3. Main Message / Offering: Present your main point, proposal, or request in a direct and respectful way. Use clear, professional language.- “…we specialise in personalised instruction that ensures effective communication in English, French, and Spanish.” It clearly states what the organization offers — multilingual, personalized language instruction.

4. Supporting Details: Offer relevant data, explanations, or reasons that support your message or request.- “Located at the Malecon Américas Business Center… clear objectives and flexible schedules…” It adds logistical and practical details that support the professionalism and accessibility of the services.

5. Call to Action / Collaboration Proposal: Clearly state what action you expect from the recipient or what the next steps are. - “We are currently expanding our network… honored to explore collaboration opportunities with your organization.” and “It would be a pleasure to contact us to arrange a meeting…” It Invites the recipient to consider a partnership and take action by arranging a meeting or requesting more information.

Exercise about useful phrases for a corporate letter

https://wordwall.net/es/resource/91530572

Writing Task: Corporate Letter for a University Bazaar

 

Title:
Writing a Corporate Letter from a Local Business to Support a University Bazaar

 

Objective:

Students will write a formal corporate letter representing a local company that wishes to support or participate in an upcoming University Bazaar. This task develops their ability to use formal tone, persuasive business language, and structured letter writing.

 

Scenario:

You are a representative of a local business (e.g., a café, design studio, bookstore, bakery, gym, etc.). Your company would like to take part in the upcoming University Bazaar organized by the Department of Public Relations at LaSalle University of Cancun.

 

Write a formal letter to Ms. Luz María Ferreyro, the event organizer, to express your company’s interest in collaborating or supporting the event.

 

Your letter must include:

1. Opening Statement (Purpose)
• Clearly state that you are writing to express interest in participating in the university bazaar.
2. Background or Context
• Introduce your business: its name, what it offers, and its community engagement.
3. Main Message or Offer
• Describe how your company would like to participate (e.g., donate products, offer services, sponsor activities, host a booth).
4. Supporting Details or Justification
• Explain the mutual benefits of the collaboration—for the university community and your business.
5. Call to Action or Next Steps
• Suggest a follow-up call, request more information, or confirm your interest in a meeting.

 

Format Requirements:

• Use formal structure:
• Sender’s contact details
• Date
• Recipient’s details
• Greeting
• Organized body (5 paragraphs)
• Formal closing (e.g., Sincerely, Kind regards)
• Signature line
• Word count: 200–250 words
• Address it to:
  Ms. Luz María Ferreyro
  Department of Public Relations
  LaSalle University of Cancun