2.4.- Formal letters and how to write a cover letter
How to write a C1 cover letter
Letter of Application subject: A tourist company which organises coach tours of your hometown has placed the following advertisement in your local newspaper:
TOUR GUIDES REQUIRED
Are you an outgoing and sociable person, who has a good command of English and some knowledge of local history? Take-a-Tour is setting up a branch in your area and we are looking for tour guides to accompany up to fifty passengers a time on our coach tours. Your duties will include welcoming passengers aboard the coach, giving a commentary about the local sights, and taking small groups around the town on foot.
Student’s Letter of Application Answer:
Dear Sir or Madam,
I am writing to reply to your advertisement for a tour guide in The Tokyo Mini Times on 13th January.
I have always been interested in working with tourists and this is one of the main reasons why I am applying for this job. I actually have some experience of guiding foreign people around the town as a volunteer. Therefore, the city council sometimes asks me to take people to some historical places and explain about the background. Once I organised a sightseeing tour that thirty people took part in. Every time I have a chance to do that, they appreciate my explanations. I think I will be a competent guide.
I have been living in this town since I was born. My ancestors came to live here two hundred years ago thus I know how this town has developed. I think I will manage to give a unique speech to the tourists.
I passed the Cambridge Certificate in Advanced English last year, which I believe endorses my English ability. As far as I am concerned, this level is suitable for a tour guide.
I am available to start work on 15th February. I am also available to attend an interview in the afternoon on Monday to Thursday. Please do not hesitate to contact me if you need any further information.
I would be very grateful if you consider my application. I look forward to hearing from you soon.
Yours faithfully,
Walter Scott
Structure for the letter of application:
1.- Salutation
2.- Introductory paragraph
3.- Body paragraphs
3.1.- Reasons and experience
3.2.- Personal background
3.3. Qualifications
3.4.- Availability
4.- Final sentence
5.- Closing formula
6.- Signature
Useful phrases
Introduction useful phrases
I am writing in response to your advertisement in the Sunday Times, dated 28 April 2012.
I would like to express my interest in the position of….
I am writing to express my interest in the …. position at … (company name).
Reason useful phrases
As seen from my enclosed résumé, my experience and accomplishments match the requirements of this position.
I would like to point out …. (information relevant to the position).
I possess the right combination of …. skills to be an asset to your organisation.
I understand the value of ….
I have a very strong interest in .…
Experience has taught me how to .…
For the past two years I have been working as …. at …. (company name).
Although I am a recent university graduate, my .… (skill) and …. (skill) will make me an excellent ….
Useful phrases for talking about experience
I gained some experience while …
I am currently working as …
I have been working for … for the last four years.
I worked part-time for three years as …
At the moment| am employed by …
Useful phrases for talking about qualifications
My qualifications include …
I have a diploma in …
I graduated from Barcelona University last year with a degree in …
As you can see from the attached CV …
Useful phrases for talking about personal qualities
I see myself systematic, meticulous in my approach to work…..
I have a clear insight of………
I value time and not squander……
I tackle a problem…..
Some useful phrases for the final sentence
I would appreciate the opportunity to meet with you to discuss how my qualifications make me ideally suited to the position.
I would welcome the opportunity to meet with you to discuss my potential contributions to your company.
I look forward to hearing news from you soon.
It would be an honour to start my career in your company, and I am confident that I will be an asset to the business.
Possible closing formulas or remarks
Kind regards,
Best regards,
Yours faithfully,
Yours sincerely,
Task: A tourist company which organises coach tours of your home town has placed the following advertisement in your local newspaper:
TOUR GUIDES REQUIRED
Are you an outgoing and sociable person, who has a good command of English and some knowledge of local history? Take-a-Tour is setting up a branch in your area and we are looking for tour guides to accompany up to fifty passengers a time on our coach tours. Your duties will include welcoming passengers aboard the coach, giving a commentary about the local sights, and taking small groups around the town on foot.
Write the letter of application.
(FCE 140-190 words - CAE 220-260 words – CPE 280-320 words)
Sources:
Central University of Technology, Free State (2023) ‘Phrases to use in your cover letter’ on https://www.cut.ac.za/phrases-to-use-in-your-cover-letter (Obtained on the 29th of March 2023)
SKIMINS, Adam (2022) ‘How to write a letter of application’ in Engxam on https://engxam.com/handbook/how-to-write-a-letter-of-application-fce-cae-cpe/#letter-of-application-example-answers (Obtained on the 29th of March 2023)
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