How to write a circular

Do you remember having received a circular in elementary school?

What type of messages were given in elementary school on a circular? 

Sender’s Information
Elmer Santana
English Department
Language Learning Institute
Cancun, Quintana Roo
Email: elmer.santana@lli.edu.mx

 

Date
May 29, 2025

 

Receiver’s Information
All Faculty Members
English Department
Language Learning Institute

 

Subject: Implementation of New English Language Assessment Tools

 

Salutation
Dear Colleagues,

 

Body
This circular is to inform you that, starting August 2025, the English Department will implement new standardized assessment tools for English language courses across all levels. These tools include updated rubrics for speaking and writing evaluations, as well as a digital placement test platform.

 

All faculty members are required to attend a training session on the new tools scheduled for July 15, 2025, at 10:00 a.m. in Conference Room 2.

 

Your participation and collaboration are essential to ensure the successful adoption of these tools, which aim to enhance the accuracy and consistency of our students' language proficiency evaluations.

 

Signature Block
Sincerely,
Elmer Santana
English Language Coordinator
Language Learning Institute

 

Enclosure

• Training Session Agenda
• Rubric Samples for Speaking and Writing
• User Guide for Digital Placement Platform

 

Presentation about how to write a circular

https://lasallecancun-my.sharepoint.com/:b:/g/personal/dc0707_lasallecancun_edu_mx/EWXnXENMyV9Mleu2qi2mi6EBhblyqM0oLvM2cwagyYPTTA?e=JphQH3

Circulars or fliers are a highly effective way to communicate with employees or customers. Many companies use circulars as notices in business communication to enforce dress codes and policies or invite employees to meetings or luncheons. Circulars can also be used as an advertising tool. There is a huge number of benefits to using circulars, but a circular must include certain features to be most effective. Additionally, distribution is important for circulars in business communication.

Source: https://smallbusiness.chron.com/circulars-business-communication-2808.html

Assignment: Write a circular in teams for an assigned case.

🧾 Common Cases or Situations for Writing a Business Circular:

 

🔁 Internal Circulars (within an organization)

1. Policy Changes or Updates
   Used to communicate new policies or revisions to existing ones to all employees.
2. Announcements of Meetings or Events
   To invite or inform staff of official events, training, or meetings.
3. Staff Appointments or Transfers
   To notify employees of new hires, promotions, retirements, or transfers.
4. Holiday or Leave Schedules
   Sharing annual holiday calendars, office closures, or mandatory leaves.
5. Reminders or Instructions
   Reinforcing deadlines, procedures, and best practices.
6. Internal Promotions or Achievements
   Celebrating achievements or milestones internally.

 

🌐 External Circulars (for clients, customers, or the public)

1. Product Launches or Service Updates
   Announcing the launch of new offerings or updates to services.
2. Price Changes or Offers
   Informing clients about discounts, seasonal offers, or price adjustments.
3. Change of Address or Contact Details
   Sharing updated contact information with the public.
4. Corporate Social Responsibility (CSR) Activities
   Informing stakeholders about initiatives supporting social or environmental causes.
5. Public Announcements
   General notices for stakeholders or the public about important news.
6. Mergers, Acquisitions, or Strategic Changes
   Official notices about organizational restructuring or new partnerships.

 

📚 References (APA 7th Edition Format)

Bovee, C. L., & Thill, J. V. (2021). Business communication today (15th ed.). Pearson.

This book provides a comprehensive overview of business communication formats, including circulars.

Guffey, M. E., & Loewy, D. (2021). Essentials of business communication (11th ed.). Cengage Learning.

Offers practical examples of business circulars and their uses in professional contexts.

Locker, K. O., & Kienzler, D. S. (2019). Business and administrative communication (11th ed.). McGraw-Hill Education.

Discusses the purpose and structure of different forms of organizational communication, including circulars.

Rentz, K., & Lentz, P. (2020). Business communication: A problem-solving approach (2nd ed.). McGraw-Hill Education.

Provides cases and exercises for teaching effective business communication.